Each user can define his or her own Email Signature to be used when sending an email from within the application. When defining Email Templates, this signature can also be included in the email body, either for text or HTML emails.
To include your signature in Email Templates, a user should:
1) Define the user's signature (in text and HTML formats)
2) Include the Signature field in the Email Template explicitly
Define the user's signature
To define a user's signature, click Edit Email Signature.
Edit Employee Signature
In the Email Signature window, you can define both a plain text signature and an HTML formatted signature. Note that the HTML signature should contain real HTML code.
Include the Signature field in the Email Template explicitly
Once the signatures are defined for the user, you can include the signature in Email Templates. Note that the signature must be explicitly added to the template as a data field which is part of the template.
To add the Signature to a template, click Add Data Field, and from the available fields list, choose Current User and then select the Signature option.
Adding the Signature field to a template
When adding the signature to an Email Template which is Text-based, the system will automatically use the Text signature for this user.
When adding the signature to an Email Template which is HTML-based, the system will automatically use the HTML signature for this user.